Payroll Clerk

Payroll Clerk

  • Location

    City of London, London

  • Sector:

    Part-qualified & Transactional Finance

  • Job type:


  • Salary:

    Up to £24500 per annum

  • Contact:

    Tiggs Tibbenham

  • Contact email:


  • Job ref:


  • Published:

    5 months ago

  • Duration:


  • Expiry date:


  • Startdate:


  • Consultant:


Job Title: Payroll Administrator/Payroll Clerk
Duration: 3 months fixed term with the potential of extension
Hours: 32 hours 5 days per week (part time)

My client has around 40,000 local and international staff working in over 70 countries.

The main part of this role will be to provide administrative support for staff benefits and preparation of two monthly payrolls (approx. total 300 staff) using two separate HRIS, working closely with the Human Resources Officer (Services) and outsourced payroll bureau prior to final approval, ensuring information is accurate and all relevant changes have been made on the corresponding HR database prior to submission.


·Ensure all statutory deductions are deducted in accordance with HMRC legislation

·Work with processes to prepare starter, leaver and changes providing clear instruction for internal payroll processes and audit trails ensuring all information is accurate for input submission ready for the payroll bureau to action

·Assist with the checking process of payroll reports on receipt from the payroll bureau, ensuring that all information has been processed correctly, before passing information to the HR Officer (Services) in preparation for final approval

·Collate key HR information, providing regular and ad-hoc statistics and reports to relevant persons, accurately and within the agreed timeframes. Where required, provide support in the checking process of payroll reports, before final approval

·Ensure documentation is accurate and compliant with General Data Protection Regulations (GDPR) and the annual Finance audit requirements

·Contribute to updating the monthly headcount spreadsheet for statistical reports required for the Annual Trustee, Board and Operational Centre

·Facilitate the update of personnel information in the staff database (Hero)

·Assist with the checking process for reports generated from HR database, ensuring the necessary changes are accurate and up to date

·Ensure the HRIS is updated and maintained with all staff changes including inputting all starters, leavers and contractual changes in a timely manner

·Maintain annual leave records on HRIS and troubleshoot, where appropriate

·Prepare letters relevant to payroll including but not limited to; salary change, leavers letters, confirmation of benefits deductions and change to line manager



·Previous experience of preparing complex payrolls with a high volume of monthly changes, more than 300 staff
·Up to date knowledge of statutory payments and leave i.e maternity, shared parental leave
·Working knowledge of pension schemes with a variety of contributions styles
·Experience of working with a payroll bureau service
·Intermediate / advanced Excel skills (including VLOOKUPs)
·Ability to work in a fast-paced, unpredictable and demanding environment with constantly shifting priorities
·Up to date knowledge of GDPR
·Excellent interpersonal and communication skills
·Strong organisational and prioritising skills and the ability to handle a variety of tasks simultaneously


·Experience of both payroll in house and working alongside an outsourced payroll partner
·A IPPM Foundation Level or NVQ Level 3 in Payroll Administration (or equivalent level of professional knowledge and expertise) or working towards this
·Previous experience of working with HR Information Systems
·Familiar with (UK) employment law
·An awareness with UK employment tax legislation.