Payroll and HR Admin

Payroll and HR Admin

  • Location

    London, England

  • Sector:

    Part-qualified & Transactional Finance

  • Job type:


  • Salary:

    £30000 - £35000 per annum

  • Contact:

    Daniel Block

  • Contact email:


  • Job ref:


  • Published:

    4 months ago

  • Expiry date:


  • Startdate:


My client, a private members club based in the west end are currently seeking an HR and Payroll coordinator to join their team. The HR and Payroll Coordinator is responsible for the accurate and timely administration, preparation and processing of HR activities and monthly payroll. Reporting to the head of HR the role will be integral to delivering service excellence to all employees. The Pay and HR Coordinator will have a clear understanding of the companies vision and values and is required to carry out all duties in accordance with relevant policies, procedures and legislation.

Payroll Duties
·Pre payroll finalise auditing and error checking including checking employee timesheet submissions, identify errors and ensuring correct hours, rates and costing occur ·
·Calculation, checking and data entry related to payroll requests including new starters and leavers, employee changes, overtime, higher duties and cycle exceptions ·
· Calculation and processing of P45's, court orders, statutory payments and employee benefits and deductions e.g. cycle scheme
·Communicate any changes in employee tax code as notified by HMRC, to the relevant employee ·
·Responsible for payroll data uploads and payrun finalise processes. ·
·Process end-to-end payroll · Ensure payslips, regulatory submission, PAYE settlements and P11D returns are produced to deadlines · Validate final P11D's against benefits due per employee contracts ·
·Manage allocated pension schemes ·
·Manual pay adjustments and any overpayments ·
·Produce payroll reporting to assist with payroll accuracy and data audit. ·
·Resolve ad hoc pay run issues enabling the payroll team to complete the pay run process within agreed time frames ·
·Resolution of payroll queries including, but not limited to: missing shifts, incorrect pay rates, overtime, back pay, annual leave, sick leave, time in lieu, employee deductions ·
·Liaise with employees and managers to verify and resolve payroll queries ·
·Liaise with external advisors where necessary to resolve payroll queries ·
·Assist with ad hoc and annual activities (Annual Remuneration Review, statutory increases, Purchase Leave, Short Term Visitor records, PAYE Settlement Agreement etc.). ·
·Annual Leave reconciliation

HR duties

·§ Manage all employee records, filing and archiving §
·Manage HR systems (time and attendance, HR and payroll) ensuring data is accurate at all times §
·Train employees to utilise systems effectively § Identify, troubleshoot and resolve system issues §
·Conduct interval audits to ensure HR process and data integrity is maintained §
·Support managers with pre-hire process §
·Manage corporate employee onboarding including contractual and system set-up, and pre-employment checks e.g. right to work, credit and DBS checks) §
·Co-ordinate and monitor onboarding, probation, fixed term and temporary arrangements § Draft HR correspondence including letters of offer, contracts, reference requests and temporary working arrangements §
·Manage HR inbox and queries

·Competitive annual salary
·Free hot lunches from the members club

·Proven experience as an administrator managing confidential information and working to strict deadlines §
·Demonstrated payroll experience including end-to-end payroll and pension processing §
·Sound knowledge of Microsoft Office suite of products and Human Resource Information Systems §
·Attention to detail §
·Excellent customer service skills §
·Effective organisational skills § A
·bility to work with stakeholders at all levels
·Experience of producing accurate and complex employment/contractual documentation and correspondence